Privacy policy

Last updated: 5 November 2026

This notice explains how Tadley-Calleva Football Club handles personal information in connection with this website.

Who we are

Information we may process

• Information you send us: your name, email address and any details included when you contact the club about football administration, matchdays, commercial opportunities or sponsorship.
• Website use and technical information: technical information such as IP address, device/browser information, server logs and cookie preferences that may be processed by our website hosting and related services.
• Club content: players', coaches' and officials' names, team information, match details and photographs where published as part of club communications.
• Information from public or club records: for example, fixtures, results and player information obtained from recognised football records or supplied by the club.

Our website does not currently provide an online checkout or a visitor account-registration form. If these features are introduced, this notice will be updated.

Why we use information and our lawful bases

• Responding to enquiries: to read and reply to messages, administer club relationships and deal with sponsorship enquiries. Our lawful basis is generally our legitimate interests in operating the club and responding to requests; where steps towards a contract are requested, contract-related processing may apply.
• Operating and securing the website: to deliver pages, prevent abuse, troubleshoot faults and maintain security. Our lawful basis is generally legitimate interests or, where relevant, a legal obligation.
• Sharing football news and club activities: to publish team details, fixtures, results, match reports and appropriate photographs. Depending on the circumstances, we may rely on legitimate interests, consent or another lawful basis. Particular care is taken where content concerns children or sensitive information.
• Optional cookies and third-party features: where consent is required, we rely on your consent. You can change or withdraw cookie consent through the site's available consent controls.

Where we rely on legitimate interests, these include informing supporters, promoting local football, maintaining the club's public presence and handling enquiries, balanced against individuals' rights and expectations.

Cookies and third-party content

Cookies and similar technologies can help operate the website, remember privacy choices and, where enabled, provide optional functions. The club has configured cookie controls for the website; please use those controls to review or change your preferences. Essential technologies may be used without consent where permitted by law, while other technologies generally require an appropriate choice or consent.

Our website uses Wix services for hosting and content management. The Matchday Live page also offers an X (formerly Twitter) timeline: its external widget is loaded when a visitor chooses to load it. Visiting social-network pages or activating third-party content may mean the relevant provider handles information under its own privacy terms.

A cookie banner alone does not replace a complete cookie inventory. The specific cookies, providers, purposes and retention periods should be checked against the site's current cookie configuration and updated whenever integrations change.

Who information may be shared with

Information may be handled by authorised club volunteers or officials who need it to respond to an enquiry or carry out their role, and by service providers supporting the website and communications. The website uses Wix for hosting and content management. Visitors who choose to open external services (including X, Facebook, Instagram or sponsor websites) are subject to those services' own privacy practices.

We do not publish private correspondence or disclose it to sponsors simply because they are listed on the website. We may disclose information where required by law or to protect legitimate interests and safety.

International processing

Some website or communications service providers may process personal information outside the United Kingdom. Where UK data protection law requires safeguards for international transfers, the club must ensure appropriate protections apply through its providers and arrangements. For specific information about a transfer relating to an enquiry, please contact the club secretary.

How long we keep information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including responding to enquiries, meeting legal obligations and resolving disputes. Different periods may apply to correspondence, security logs and published club records. The club should document and periodically review the applicable retention periods; you can ask us about a particular record using the contact details above.

Photographs and young people

The club may publish match photographs, player names and football-related updates. We aim to respect the privacy, wellbeing and safeguarding needs of everyone involved, particularly children and young people. If you have concerns about a photograph, personal details or the visibility of a young person's information, please contact the club secretary promptly so the club can review the concern and take appropriate action.

Your data protection rights

Subject to the rules and exceptions in UK data protection law, you may have the right to access personal information held about you, ask for errors to be corrected, request erasure, restrict processing, object to certain uses, receive certain information in a portable format and withdraw consent where processing relies on it. You can contact secretarytcfc@gmail.com to make a request. We may need to verify your identity before responding.

If you are unhappy with our response, you may complain to the Information Commissioner's Office (ICO), the UK's data protection regulator.

Changes to this policy

We may update this notice to reflect changes in our website, suppliers or club practices. The date at the top indicates the latest published version.